Suggest 25Live features and functionality!
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We're happy to provide this tool for you to enter your suggestions about Series25 applications and vote on your favorites submitted by other users. Please note that while high vote counts help guide our development priorities, they are not an automatic guarantee that any specific feature will be developed next.
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New suggestions and comments must be approved by CollegeNET before becoming publicly visible, and similar suggestions may be merged. Please keep comments on topic.
Support Links
We're happy to provide this tool for you to enter your suggestions about Series25 applications and vote on your favorites submitted by other users. Please note that while high vote counts help guide our development priorities, they are not an automatic guarantee that any specific feature will be developed next.
Comments Need to Be Approved Before They Appear
New suggestions and comments must be approved by CollegeNET before becoming publicly visible, and similar suggestions may be merged. Please keep comments on topic.
Support Links
- Help Topic with instructions for requesting new features and voting
- Get help using this or other Series25 tools by contacting Ask Trainers (asktrainers@collegenet.com)
- Please report bugs or technical issues with Series25 to Technical Support (support@collegenet.com)
Store full email history and text for events
Right now we only retain the subject line and recipients when an email is sent for an event. It would be useful to see the full text of every email in the audit trail ...
Event save emails - delayed trigger based on event date
Allow users to configure a delayed or scheduled email using the scenarios and templates triggered by event save emails. For example:
"If scenario A is still valid, ...
Waitlisting for room requests
If a location is already reserved for a specific time, allow users to continue to request it and track the order in which requests were received.
Log out of Masquerading
Instead of having to open and work from an incognito window, having the ability when masquerading as a different user to log out of that users profile and return to ...
More flexible open/close hours for locations
It would be great if hours of availability for locations could be based on date (eg summer hours for the library) and allow for late-night hours (closing at 3am ...
Timeless (All Day) event
The ability to have an all day event (or an event with no time) for things without space/resources assigments like calendar announcements.... First Day of Class.... ...
Effective dating for locations, resources, and organizations
Allow admins to specify that a location (etc) has details that will be different in the future, and keep track of these differences for purposes of:
-Availability ...
Under consideration
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Location Management
Object Management
Organization Management
Resource Management
Users to be in more than one security group
I would like to be able to put a users in multiple security groups and they would get the highest level of Functional Security from all Groups and then get the ...
'Do Not Include' option for 'Search' based criteria
You can build searches that are made up of other searches, but you can't exclude events that are in a particular search. Where I would find this helpful is when I ...
Select more than one value for Custom Attribute (multi-select, checklist, check box)
I don't like categories and would instead like to replace them with checklist attributes. This would allow me to control which ones showed up and which Event Types ...
Configure which Email Templates a security group use
Allow the ability to configure which Groups have the rights to use templates created by another user.
Limit Event Duration by Security Group per day in Event Form
Provide a way to limit the duration a security group can schedule an event per day.
Allow special Date Indication for Holidays, Closures, etc.
We would like to be able to visually see on a calendar when certain things are happening such as a Holiday or Closure. We would not like to block the room off from ...
Quotas for express scheduling
Add more controls that prevent a user from monopolizing an express scheduling location, such as the following.
Per Location:
-Maximum event duration (e.g. 60 ...
Ability to reference searches in event form Rules
Some rule parameters could be based on objects that change frequently, like our roster of student organizations. I will have to update any rules that include this set ...
Allow users to designate a default organization
As an administrator, I want my users to be able to designate a default organization via the organization editor (much like they do via the event state editor) so that ...
Task Number Icon!
A recent update has changed the task total at the top of the screen to show all tasks for all time, not just that day's outstanding tasks. Tasks scheduled out by ...
Pending Event State
Currently, we use Tentatives for our user requests and Confirmed/Denied for when we've completed the requests. But there are many reservations that must sit as a ...
Ability to transfer Event Ownership from original owner to another contact
The ability to transfer event ownership from the original owner to another contact. If you do not have the appropriate security rights to change ownership, you would ...
Upload file attachments that are for internal eyes only
When uploading a file on the Event Form let the user designate which files should be displayed to all users and what files should be hidden from all or some users.
"Latest Date" for Express Scheduling
Since Express Scheduling ignores buffers set in the Config tool, users can utilize Express Scheduling to book spaces years in advance. It would be very useful to be ...
Advanced Contact Search on Search Page
Add Advanced Search Functionality for Contact Records
Event Save Email - Scenario trigger from Event Bulk Editing > Go to Actions
We would like to be able to trigger email based upon event attributes added during bulk editing. Currently, Scenarios do not recognized edits made based upon searches ...
Notes/Comments Box for Blackouts
It would be helpful to have a comment or notes box for each blackout, to better explain the purpose of that blackout. That way, down the road, when we evaluate them ...
Event Form Rule: Expected Headcount
To be able to set a number in the Expected Head Count field to be used as a Condition for an Event Form Rule Setting.
Example: be able to automatically trigger if an ...
Generate tasks based on custom attributes
It would be useful if adding a custom attribute to an event triggered workflow, especially if the workflow could be based on the value of the custom attribute. (e.g. ...
Unrequire Custom attributes triggered by event form rules for security groups
When custom attributes are triggered through event form rules they become required for all users. It would be nice to have some security groups to be immune from the ...
Add Option to To Hide Requested Locations in Event Form
Majority of requestors seem to enter events directly from the Event Form. It would be a nice have to an option for them to hide requested locations to help avoid ...
Lock users out of events 'X' days before event happens
User would like to prevent requestors from editing an event once the event is 7 days or fewer away. Ordering a change in catering after the catering deadline, etc. so ...
Hide express scheduling rooms from regular event forms
Add an option to prevent users from selecting express scheduling locations using the event form, forcing them to use express scheduling to reserve them.
Date Condition for Rule
it would be helpful to add a date condition for a rule. This would be used to set up a alert ahead of time when a resource or campus wide event takes place. Example - ...
Event Quotas Maximum Time with Embedded Forms
The updated quota functionally is great and work will with the individual and organizations and so much with embedded forms where the embedded form is one "pseudo" ...
Add Security Group to Contact Search info
One of the biggest reasons I search a contact is to see what security group they are in. Even with the Contact Search that's been added I still have to go to Admin to ...
Document Management - Ability to set Security on Contracts based on Security Group
The ability to set security on Contracts that specific Groups can view them and not others. Similar to Object Security on Locations.
Email Scenarios - Additional Triggers Based On Task Actions
Currently in Email Scenarios, when Task Page is selected, any task action that is acted upon will trigger the email scenario and template. This would then send out an ...
Limit the organizations a user can select to the org(s) they're associated with
User wants to limit the organizations a user can select when creating an event to the organizations their contact is associated with.
Event Image Upload
Ability to add images for events within the event form, rather than needing a shared link. Use the Attach File option in the Event Form to add images to Events, then ...
Ability to customize alert when default setup/takedown time interferes with building hours
The current alert of "This object has been reserved by someone else during your session. Please refresh your searches to find an available one." is a little confusing ...
Ability to deactivate an event form rule. (Rather than just delete)
There are some rather complex event form rules that we may use during particular times of the year that aren't applied during others. Rather than deleting and then ...
Default User Settings: Toggle On/Off Include Request on Availability View
Not sure if this was already out there. It would be nice to have a default and user setting to always check off Include Requested in the availability views. It ...
Use a Event Category as an Event Form Rule source.
We have a category for identifying external events. For those external events, we manually add 4 resources that apply service fees to those events. This category is ...
Allow Assignment Window (Date Buffer) to specify a Calendar Date
I hope the next iteration of this functionality allows for an exact date to be input, such as "requests after this date will be xx". This will help us to block off ...
Increase instruction text box size on event form for resources/locations
Please increase the instruction text box size within resources and locations. See attached for how limiting it is currently.
Control what order Tasks go through in Tiered Workflow
I would like to be able to change the order that certain types of Tasks go through in tiered workflow. We are wanting to use Tiered Workflow but we need Other ...
Add the ability to track payment information natively in 25Live
In our previous event management system, we tracked payments and outstanding invoices within the system without a third party integration. Having this level of ...
Event Form: Repeating Pattern Help Message - Add Auto Open Option
In the Event Form Setting, Config Settings. It would be nice to have an Auto Open Help Message toggle for Repeating Pattern Help Message for the Event Forms. ...
Add searching feature to Images page
As a large multi-campus institution, we have a lot of room pictures. It would be helpful to filter these results by keyword similar to other user-interface pages ...
Request Cancellation of Event Option When User is Scheduler and Event Owner
It would be nice if there were an option for users who are both the scheduler and event owner to request their event be cancelled. Users can currently request to ...
Different color event title on the calendar (published or not) based on event state
Different color event title on the calendar (published or not) based on event state. Ie, Tentative state would be red, Confirmed black.