Quotas for express scheduling
Add more controls that prevent a user from monopolizing an express scheduling location, such as the following.
Per Location:
-Maximum event duration (e.g. 60 minutes)
-Available durations (All / 60 minutes / 30 minutes)
-Available start times (All / on the hour / on the half hour)
-Maximum total occurrence duration (in hours/minutes) per security group over a given interval (day, week)
(e.g. Users in the 'Requestors - Students' security group can book 1 hour per day in MSU 101C)
-Global time of day (not based on AP exceptions which is Security Group based)
Per a set of Locations:
-Maximum total occurrence duration (in hours/minutes) per security group over a given interval (day, week) (e.g. Users in the 'Requestors - Students' security group can book 1 hour per day in any MSU study room)
Per primary organization:
-Restrict Direct Scheduling based on org rating
-Limit organizations to sponsor a specified amount of time per day / week / month
Comments: 14
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06 May, '20
Mike C (CollegeNET) Admin MergedCustomer would like multiple users to share the space up to a maximum number of events to adhere to social distancing guidelines. In their use case, 1 user = 1 event.
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06 May, '20
Mike C (CollegeNET) Admin"Add maximum to number of events that can share a space" (suggested by Mike C (CollegeNET) on 2020-05-06), including upvotes (2) and comments (0), was merged into this suggestion.
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01 Jun, '20
Leonard BrettonI have been wanting to roll out express scheduling for some time and we already have students monopolizing requesting back to back to back events through the Event Form It is very taxing on the staff receiving the requests, filtering/combing through the requests to make sure no one is over booking. But if there was a real a way to automate with express scheduling with some "teeth" as described above, I'd roll it out quickly.
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03 Jun, '20
Keith StilesI would add to this the option to set a rule that would allow study rooms to be booked but not allow the same requestor to monopolize the room. Essentially, setting a max number of one hour sessions for a user using express scheduling or even better not allowing them to book the same study room for two hours in a row. This has been requested by a number of campuses I have worked with.
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01 Jul, '20
Mike C (CollegeNET) AdminChabot-Las Positas would like to see the ability to set a buffer around Expressed Schedule times so that cleaning, etc. could possibly be managed between users of the room.
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15 Jul, '20
Leonard BrettonI second what Keith Stiles said "I would add to this the option to set a rule that would allow study rooms to be booked but not allow the same requestor to monopolize the room. Essentially, setting a max number of one hour sessions for a user using express scheduling or even better not allowing them to book the same study room for two hours in a row"
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15 Jul, '20
Leonard BrettonAlso I would add to be able to change the length of time on the rule. We have policy of a two hour max for music practice rooms with two consecutive sessions in the same location. Students would monopolize easily with the current express scheduling.
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16 Mar, '21
Leonard BrettonWell I finally had some monopolizers this semester so I will be now more closely monitoring these locations that have express scheduling on them. The saving grace here is use of the export result report and bulk editing to remove those booking.
1. Found reservations that violated our room reservation policy, export results and then put together an email to the violators that their reservations will be removed.
2. Then Bulk edited twice, first with adding a Prefex (^) Cancelled - to the event name, then un-assigning the locations in those reservations.
Just glad 25Live Pro has these tools at our disposal to make quick work of such things. -
29 Mar, '21
Haley Tucker MergedWe are interested in restricting Students from booking study rooms for more than 2 hours at a time, and not more than 14 days in advance. Looking into this, it looks like I can restricted hours per booking with Express Scheduling, but can only restrict days in advance with the Event Form. I'm not sure which form we want to use yet, but it would be nice if both forms could do both restrictions.
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30 Mar, '21
Mike C (CollegeNET) Admin"Hold the Event Form Config setting for Express Scheduling / Restricted hours in Event Form" (suggested by Haley Tucker on 2021-03-29), including upvotes (1) and comments (0), was merged into this suggestion.
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16 Apr, '21
Kory ChartierI love the idea of express scheduling but without limits it takes a lot of staff time to monitor something that shouldn't have to be. My example is student study spaces which is a premium during this pandemic. I have setup some 50+ study rooms with and embedded the express form and weekly availability calendar on our website for students to have easy access to book the rooms but we are finding students booking rooms all semester long and monopolizing the spaces. Thus we need to go in and block the spaces and release them every week. I feel date buffers could be very advantageous for express scheduling. I also agree with Keith about max number of hours per/events per set time would be very helpful as well.
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30 Sep, '21
Tracywe are interested in having an option to set the maximum number of days a location can be requested. We have a location that is only allowed to be reserved for a maximum of 7 days per request. It would be helpful if we can configure this in 25Live Pro, so a requestor does not request more than the maximum number of days.
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28 Jan, '22
Kelly BriganceYes, I would like the two hour time limit I set to not be made useless by a User who just reserves 4 two hours sessions in a row. Thanks for considering this.
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17 May, '22
Walt (CollegeNET) AdminReleased - For more info about Event Quotas, see: https://knowledge25.knowledgeowl.com/help/event-quotas
For additional requests related to quotas, please submit a new Feature Upvote item, so demand for improvements can be tracked.
Thank You!