"Latest Date" for Express Scheduling
Since Express Scheduling ignores buffers set in the Config tool, users can utilize Express Scheduling to book spaces years in advance. It would be very useful to be able to set a latest day buffer by security group or location, or for all Express Scheduling bookings.
Comments: 9
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06 Mar
Karen Admin PinnedWhile Earliest/Latest Date Buffers are not enforced for Express Scheduling, Assignment Policy settings are enforced. A latest date for Express Scheduling can be achieved through the following combination of Assignment Policy and Assignment Window settings:
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- In Group Administration, select the groups who need a latest date for Express Scheduling
- Configure > Location Security
- First, set the baseline Assignment Policy from 'Assign' to 'Not Requestable' (if the locations can be requested through the events form beyond the latest date,
then set to 'Request' or 'Request, Unassign')
- Next, set the Assignment Window to the latest number of days the location can be scheduled via Express Scheduling, setting the Permission to 'Assign' -
14 Sep, '20
Pamela MasonThis would be best by Location because different ones have different dates
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28 Sep, '20
Leonard BrettonSo far, the years in advanced issue has not happened to me on Express Scheduling since rolling it out.
But I agree a date buffer would be good for Express. Also this could be inline with Quotas feature request. https://25live.featureupvote.com/suggestions/62546/quotas-for-express-scheduling
and date buffer feature requests as well
https://25live.featureupvote.com/suggestions/70629/event-date-buffer-based-on-locations -
12 Oct, '20
Julie HoyenskiThis would be EXTREMELY useful. We have found students reserving express locations weeks and months in advance, essentially monopolizing finite resources. The date buffer would alleviate the need to police that.
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18 Dec, '20
Nancy CThe ability to set a Latest Date for specific locations and specific security groups is very important for us. Now that the Assignment Window has been implemented, would it be possible to incorporate Latest Date into those settings?
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Our main scheduling office has not been able to make their locations requestable in 25Live because they don't allow requests for the following academic year until mid-March. Currently, we are unable to set a Latest Date because it causes problems for other scheduling offices on campus who need to be able to schedule their own locations further into the future. -
28 Jan, '22
Kelly BriganceI'm very in favor of this, and I literally mean just for WEEKS in advance. I'd like express scheduling really to just be for day-of (or day-after) reservations.
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09 Mar, '22
BinayaI would agree with everyone that the ability to instant reserve (Express Scheduling) set to Latest Date (1 day) for specific locations assigned to specific security groups in 25Live would be very important and vital for our operations. Currently, we have enabled express scheduling but users can book so many days ahead which does not align with our Policy.
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19 Jul, '23
Andrew SharrowWe do this already for our Study Lounges: Assignment Policy for the spaces are set at Request (Event Form permissions are off), but then we have an Assignment Window starting 7 days out that upgrades the permission to Assign.
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01 Mar
LeonardTo establish a Latest date range, where users can request between X date and Y date with express scheduling, you will need to leverage using assignment policy and assignment window. Then leverage an Assignment Window using Assign. The number of days in the Assignment Window (Assign) will be the date range the location will be able to be reserved. Any day past this date range will be not requestable. If you need users to cancel their own express scheduling reservations, Unassign permissions are also needed (which may require a custom assignment policy setting, depending on the scenario).