Pending Event State
Currently, we use Tentatives for our user requests and Confirmed/Denied for when we've completed the requests. But there are many reservations that must sit as a Tentative while we get the needed approvals, permits, insurance, etc. We mark them with a character added to the event name, e.g. #Senate Meetings, to differentiate the ones we have touched from the new requests.
To track them better we'd like to have a Pending event state so we can 1) work with a pending search, like we do with a tentative search and 2) separate the Pendings from the Tentatives, which would be more efficient and save time. It would be particularly helpful for our clubs process. Club schedulers often don't understand that Confirmed doesn't always mean Done, so we leave their request as a Tentative which then clogs up the Tentative list.
I know this has been discussed in the past and it did not move forward. I'd like to bring this up again. We really need it.
Comments: 18
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13 Dec, '19
Wes H (CollegeNET) Admin MergedNew events and those in the process of being worked by a scheduler share the same state: “Tentative” we would like to request that an additional state be added to our toolbox. That state would be “In Process” or something along those lines. It would help differentiate the new events that arrive into the queue from those that are being actively worked and are awaiting a space assignment or additional information from the requestor.
With the new state, events that are in the scheduler pipeline could easily be found by just searching on that state and the default scheduler. -
17 Dec, '19
Mike C (CollegeNET) Admin MergedAllow custom text for each Event State. This would be helpful as a Instance preference versus a system wide preference.
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01 Apr, '20
Keith Stiles MergedAs long as mapped to what we use in our databases, I see this as adding customizability to the campus and reducing their training needs with a new implementation.
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23 Sep, '20
Maggie Admin Merged"Event Form - Ability to customize the Event State text" (suggested by Mike C (CollegeNET) on 2019-12-17), including upvotes (4) and comments (0), was merged into this suggestion.
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31 Mar, '21
Bonnie Hendrickson MergedThis would be incredibly helpful. Currently, we use Tentatives for our user requests and Confirmed/Denied for when we've completed the requests.
But now we're adding a new dimension. We're looking at allowing our clubs to use 25Live. Unfortunately, our Student Engagement office uses Presence and trying to coordinate the two is difficult. Every club event request goes to the clubs coordinator & he sends us the final Presence reservation to book their requested space. This is tediously high maintenance.
So we want to allow the clubs to book in 25Live, send an approval task to the coordinator & wait for approval. To better track them we'd like to have a Pending event state so we can work with a pending search, like we do with a tentative search.
Just adding a Pending state would be helpful for any request awaiting approval, but customizable would be even better & allow us to track other requests with needs as well while staying in that mindset (rather than going to reports, etc). -
14 Dec, '21
Julie HoyenskiWe do something similar. We actually put "PENDING" in the title of any event we have held a location for but is requiring a security assessment or some other approval.
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12 May, '22
Walt (CollegeNET) Admin Merged"Ability to define new event states" (suggested by Wes H (CollegeNET) on 2019-12-13), including upvotes (11) and comments (0), was merged into this suggestion.
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27 Jul, '22
Brent Gilmore MergedThe Event State has functionality - Confirmed locks an event. It is more than informational. Our events remain in a Tentative state, and end-users often get concerned that their event is only Tentative, and not Confirmed. The ability to customize the Event State names would be very helpful to our college and would save end-users concern, and our support staff time from responding to concerns. The word TENTATIVE does not make sense for our customers because their events are not truly "tentative". We would like to rename Tentative to "Normal", and Confirmed to "Locked", which generally seems to make better sense for colleges that do not have a central scheduler that confirms/locks every event.
Alternatively, remove any functionality from the Event Status, and allow customer to create their own event states, such as PENDING. Then add a new event checkbox that LOCKS an event to prevents edit, which would also prevent the Event State from being changed until it is unlocked. -
08 Aug, '22
Bonnie HendricksonJust checking in on this one. We really need the ability to have either a Pending event state or a customizable state. The work arounds we have now help us but are not helping with the workflow to other stakeholders. It would be greatly appreciated!
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26 Oct, '22
Peter Maceli MergedWe only use two states, Confirmed/Canelled. Allowing us to change the name Confirmed to something like Active would save us many words in letting users know that an event in the Confirmed state doesn't mean their space(s) and resource(s) have been assigned.
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20 Apr, '23
Bonnie HendricksonJust an addendum, it would be even better if it were possible to create our own event states or be able to change the name on existing ones, make them customizable.
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02 May, '23
Walt (CollegeNET) Admin"Customize event state names" (suggested by Wes H (CollegeNET) on 2019-12-13), including upvotes (15) and comments (6), was merged into this suggestion.
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02 May, '23
Walt (CollegeNET) Admin"Ability to create and control Event States" (suggested by Pamela Mason on 2022-01-11), including upvotes (15) and comments (2), was merged into this suggestion.
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02 Nov, '23
Pamela MasonI see that my feature request "Ability to create and control Event States" was merged to this but these are two very different things. I do not want just another Event State created. Event States are practically useless for us because they are decentralized. If I could hide them form most users system wide I would. We need to be able to create our own list of Statuses and how it functions. For Example,
Draft - No Requests Generated
Planning - Generate Requests
Expected to Happen - Generate Requests
Approver Locked - Editing Restricted for everything related to Location or Resource Assignments
Billed - Editing Restricted for anything related to Pricing
Paid/Finalized - Editing Not allowed at all, can only be changed to another event state to be edited, special permission required for this
Cancelled - Can be changed by anyone
Denied - Can only be changed by groups with special permissions, separate from Paid/Finalized -
07 Dec, '23
MossThis would save our team SO much time and headache. If it would be easier to only work on a "pending" state instead of also adding a customizable state, I know we would love that in the meantime!!
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23 Feb
Bonnie HendricksonHi my CollegeNet friends. My colleagues and I here at CWU are really struggling with not having this Pending (or customizable) event state option.
A good example, right now we are dealing with a new athletic pavilion that all the state high schools and local youth leagues want to use but that requires a lot of moving parts (security, insurance, contracts, approvals from 2 different depts, etc.). We need a way to communicate to the approvers of those spaces when an event is "complete" - all the moving parts are done and the off-campus group is good to use the space.
We confirm events that are booked but still needing to be worked on, mainly bc we just can't keep everything in tentative. That's unreasonable. But confirmed to the outside people means done. It's impossible to educate everyone on this. We need a Pending or In Process, etc. so that anyone looking will be able to know the event's status.
PLEASE, PLEASE, PLEASE!!!! (whimper, sniffle) -
29 Apr
Jeffrey Wonders MergedThere is a situation when External Vendors do not show up for the event that was planned and confirmed. The current Event States does not fully reflect the scenario of not showing up for the vent after all of the work done to plan for the event.
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29 Apr
Karen Admin"Add a new Event State of "No Show"" (suggested by <Hidden> on 2024-04-29), including upvotes (1) and comments (0), was merged into this suggestion.