Event date buffer based on locations

90 votes

Schedulers would like to be able to set date constraints on their locations, so that people could not request them before or after a certain date. Add in the ability to control how far in advance a location can be reserved. As in, we need at least four days notice before this location can be assigned.

Done Assignment Policy Groups Tool Location Management Object Management Resource Management Suggested by: Roseanne Shaw (20 Dec, '19) • Upvoted: 26 Oct, '23 • Comments: 12

Comments: 12

01 Apr, '20
Keith Stiles
This would be very beneficial to numerous client schools.
13 May, '20
Julie Hoyenski
This would help our Athletics department manage the scheduling of tennis courts. Campus users may self-schedule and are asked not to reserve more than 24 hours in advance. It's currently an honor system.
14 May, '20
Stephen Clarke
This would be EXTREMELY helpful for our operations. Multi purpose rooms require more time than a set conference room.
02 Jun, '20
Christina Bonds
This would be helpful for our vehicles (locations) that don't require a date buffer.
03 Jun, '20
Nancy C
This feature is an urgent priority for us. Our highest volume user of 25Live (student union) cannot currently accept requests via 25Live because they need 3 days notice to schedule an event, whereas the rest of campus does not require a date buffer and needs to be able to book their locations upon short notice. We would like the ability to set a calendar day buffer, by location.
07 Jul, '20
Robert Johnson
I am patiently waiting for this update!
28 Sep, '20
Pat Lewis
This update is urgently needed as we have larger venues that do not require strict timelines for reservations opposed to academic and other restriction related locations. Please select me!!
10 Nov, '20
Jessica Barrett
This would be wonderful. We have different areas that use 25Live to schedule spaces and we all have different date restrictions.
11 Dec, '20
Mike C (CollegeNET) Admin
The first iteration of this is out and ready to use. This functionality is available in the Groups Tool. You can learn more about Assignment Window by reading the following help article: https://knowledge25.collegenet.com/display/25HELP/Assignment+Windows+For+Locations. If you have any questions or comments please feel free to contact us at producentdevelopment@collegenet.com.
11 Dec, '20
Megan Parravano
Nancy C- we have this same setup at our campus and we are able to accomplish that now. There are date buffers in the config utility and you can set it to a minimum of 3 days as long as you have students in their own security group. This gives a blanket 3 days notice for all locations. This new functionality will be great since we would like to allow multipurpose rooms to be reserved up to 1 year in advance, whereas the classrooms need to wait to be reserved until academic courses are assigned.
11 Dec, '20
Megan Parravano
I hope the next iteration of this functionality allows for an exact date to be input, such as "requests after this date will be xx". This will help us to block off our academic locations until after the courses are imported.
1
03 Jun, '22
Peter Maceli
Not sure if this is a different feature request. The system should allow space 'owners' to input their reservations without date buffers/restrictions but other data managers in the system would have to request the same space with buffer restrictions. This would prevent data managers from inputting last-minute requests for spaces they do not 'own.'
1