More display variables for automatic email templates

43 votes

Please add the ability to include more things in email templates:

-Contacts associated with organizations (eg Faculty Advisor for student orgs)
-Extra event times
- Event Start Time (Not Including 'Extra' time)
- Event End Time (Not including 'Extra" time)
- Pre Event Time (in HH:MM am/pm format)
- Post Event Time (in HH:MM am/pm time)
- Setup Start Time (in HH:MM am/pm time)
- Takedown End Time (in HH:MM am/pm time)
-Location/resource instructions
-Details from related events
- Requestor Name
- Scheduler Name
- Event Requirements

See also: https://25live.featureupvote.com/suggestions/72605/more-triggers-for-automatic-email-templates

Done 25Live Pro Event Save Emails Settings/configuration Suggested by: Wes H (CollegeNET) (10 Jan, '20) • Upvoted: 28 Sep, '22 • Comments: 11

Comments: 11

03 Jun, '20
Alex Gentry
Location/Resource Instructions please!
16 Sep, '20
Angela Choi
I would also love to add the quantity of a specific resource that was requested!
06 Oct, '20
Tracy
We would like to request the Requestor's Username and the Requestor's First and Last Name as choices to include in the email template.
14 Oct, '20
Lesli Younger
Instructor and Primary Organization Contact would change our world :-)
19 Nov, '20
Walt M (CollegeNET) Admin
We've added new template variables for Custom Attributes and Event Roles so that they can be added to email templates without the need for code mode.
24 Feb, '21
Alex Gentry
Location Formal name for preferences, please!
09 Apr, '21
Kimm Thiboldeaux
Head count!!!
21 Apr, '21
Roseanne Shaw
Location formal name for all location variables - especially the Location List would be much appreciated!
06 May, '21
Walt M (CollegeNET) Admin
Marking as done - A list of current variables and examples is available here: https://knowledge25.collegenet.com/display/25HELP/Template+Variable+Reference+and+Examples

For variable requests still outstanding from the comments, we've created individual feature requests under the name of the original comment submitter.

Feel free to add new items for any other variables you'd like to see!
26 May, '21
Walt M (CollegeNET) Admin
Created the following to track the individual requests in this item:
https://25live.featureupvote.com/suggestions/187568/event-save-emails-add-organization-contact-variables
https://25live.featureupvote.com/suggestions/187559/event-save-emails-more-time-variables
https://25live.featureupvote.com/suggestions/183790/event-save-emails-standalone-location-formal-name-variable
https://25live.featureupvote.com/suggestions/183787/event-save-emails-add-locationresource-setup-instructions-variable
https://25live.featureupvote.com/suggestions/187572/event-save-emails-add-related-event-info-variable
https://25live.featureupvote.com/suggestions/187573/event-save-emails-add-event-requirements-variable

For anyone who voted on this issue without commenting, it's unclear which variables were most in demand. Please vote using the links above to let us know what's most important - Thanks!
16 Sep, '21
Cathy Zarrella
yes, missing default instructions for both location and resources is HUGE GAP.
why have them in system, if no one can easily see them!!!!!!!!!!!!